Annual Shutdown

Christmas and New Year 2022/2023

The University and College and will close over the Christmas / New Year period, with the final day of operation for 2022 being Monday 19 December 2022.

The University will be closed from Tuesday 20 December 2022 and will re-open on Tuesday 3 January 2023.  Over this period there are:

  • 3 Public Holidays
  • 3 Western University Concessional Leave Days
  • 4 Mandatory Leave days - staff must submit a leave request to cover these days

Christmas and New Year shutdown

Important dates

  • 21 November 2022 - All Staff must enter leave bookings in Staff OnLine to cover mandatory leave days
  • 28 November 2022 - Leave to be approved by Supervisor in Staff OnLine

FAQ's

Mandatory leave days

All staff, including senior staff, must book annual leave, long service leave or flex leave (where available) for the four mandatory leave days the 20th, 21st, 22 and 23rd December 2022.

All Staff must enter these Leave bookings in Staff OnLine by 21/11/22 to ensure they are approved by your manager by 28/11/22.

What if I don’t have enough leave?

You may enter a leave request for leave without pay for all or part of the leave period.  Leave without pay will only be approved where you have no other paid leave available.

Alternatively, if you don’t have sufficient annual leave, long service leave or flex leave available, you may apply for leave in advance. Please note the following conditions will apply:

  • Only annual leave will be approved in advance and only for a maximum of 4 days for the mandatory leave dates
  • Your leave will go into a negative balance, and you will not be eligible to take paid leave until a positive balance is reached
  • If you leave the university for any reason prior to accruing sufficient leave to cover the advanced leave, the balance will be deducted from your final pay

How do I apply for leave in advance?

You must first talk to your supervisor, and you will also need to seek approval of your Category 6 Line manager within your Division or School. This request must be approved by your Category 6 Line manager, by email and forwarded to the Senior HR Partner working with your Division or School for final checking and recording.

Working on mandatory leave days

Some employees who perform essential work may be required to work.  If you are performing essential work on the mandatory leave days, you must set out the dates you will be working, the reasons why you are working, and this must be endorsed by your supervisor and approved by your Dean or Executive Director.  Very few employees will be deemed to be required to perform essential work.

Your Dean or Executive Director will provide a list of approved employees to Tricia Mann, HR Operations by 28/11/22.

Working on a Concessional Day

Some employees who perform essential work may be required to work.  If you are performing essential work on the Concessional days, you must set out the dates you will be working, the reasons why you are working, and this must be endorsed by your supervisor and approved by your Dean or Executive Director.  Very few employees will be deemed to be required to perform essential work.

Employees who are directed to work on a Concessional Day(s) will be entitled to take the days(s) at other times  approved by their supervisor.

Your Dean or Executive Director will provide a list of approved employees to Tricia Mann, HR Operations by 28/11/22.