Table tricks in Word

Too Much Data

You can avoid the bottom row of a Word table moving onto the next page if it contains too much Data or Text. To do this;

  • highlight the row
  • from the Layout ribbon, in the Table group, choose the Properties command
  • select the Row tab and clear the; Allow Row to Break across Pages check box
  • click OK to apply the changes

If the row has too much information it will move to the next page, keeping the information together.

Insert Line Above

If you place your Table at the very top of a Word document then realise you need a space above it;

  • place the cursor inside of the top left cell of the table (first row/first column)
  • simply press Enter.

Changing Table / Cell Margins

Each cell in a Word Table has its own margins and like a page, those margins have defaults. The top/bottom are 0 and left/right are 0.19 cm. If you want to change the margins of your table cells, you can do it for the whole table or just for a single row/column/cell.

To change the margins in a table;

  • select the Table
  • right mouse click the selection and choose Table Properties
  • choose the Table tab click the Options button
  • change the margins

You can also;

  • click Allow Spacing between Cells and change the spacing
  • choose Automatically re-size to fit contents.

To change the margins in a single cell / row / column;

  • select the cell/s
  • right mouse click the selection and choose Table Properties
  • choose the Cell tab click the Options button
  • de-select the Same as whole Table and change the margins.

Changing Cell Sizing

If your table is too big for its content you can automatically re-size it to fit.

  • click inside the Table to show the Design and Layout tabs
  • from the Layout ribbon, in the Cell Size group
  • choose the AutoFit command and AutoFit contents.

Paragraphs after the Table

When your table ends Word gives you a new paragraph under the table whether you want it or not. There is no way of preventing it.

If your Table is at the bottom of a page it will give you a new page. You can stop it but there are a couple of workarounds you can consider to reduce it, especially if you don’t want the next page to appear.

  • See if you can delete any blank lines or reduce the size of any paragraphs before the Table.

For these next couple you need to show the formatting marks.
    (From the Home tab in the Paragraph group click the Show/Hide button.)

  • If there are more than one paragraph marks after the Table, select and delete them.
  • Select the paragraph mark directly under the Table.
    • From the Home tab, in the Font group, select the font size.
    • Type a 1 and press Enter.
      This will reduce the size of the paragraph mark.

Select the paragraph mark directly under the Table and right mouse click it.

  • Choose Paragraph and the dialog box opens.
  • Under Spacing choose Single line spacing and change the number in both the Before and After boxes to 0.
  • Click OK.