Printing contacts In Microsoft Outlook

You may need to print all your contacts or just some (groups) of contacts, such as all contacts that work for a particular area. See below for steps on how to print out all your contacts, including filtering the list, and restoring the full list.

For Outlook 2010

To print all your contacts;

  • open your Contacts folder (Not your Address book)
  • from the File ribbon, click Print
  • choose a Style in the Settings group and click Print.

To filter your contacts;

  • open your Contacts folder
  • from the View menu, in the Current View group
  • choose View Settings
  • click the Filter button to open the Filter dialog box
  • search for the group you want, using the Search ... and In: boxes.
    For example to find all the contacts with "UWS" used in the "Company" field.
  • click OK and OK again to locate these people.

To print your filtered contacts;

Use the same method as above. Once you have located these people,

  • from the File ribbon, click Print
  • choose a Style in the Settings group and click Print

To restore all contacts

When you have finished;

  • open the filter again (View/ Current View/View Settings/Filter)
  • click the Clear All button
  • click OK and OK again to restore all your contacts.

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For Outlook 2007

To print all your contacts;

  • open your Contacts folder (Not your Address book)
  • from the File menu, click Print
  • choose a Print Style and click Print.

To filter your contacts;

  • open your Contacts folder
  • from the View menu and choose Current View to see the list
  • click Customise Current View
  • click the Filter button to open the Filter dialog box
  • search for the group you want, using the Search ... and In: boxes.
    An example is to find all the contacts with "UWS" used in the "Company" field.
  • click OK and OK again to locate these people.

To print your filtered contacts;

  • use the same method as above
  • from the File menu, click Print
  • choose a Print Style and click Print.

To restore all contacts

When you have finished;

  • open the filter again View/Current View/Customise Current View
  • click the Clear All button
  • click OK and OK again to restore all your contacts. 

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