Graduation Deadlines

GRADUATION DEADLINES

Our new Student Management System is going live on 6 October 2021. This will change the way that we complete your academic record and how you register to attend a graduation ceremony. From Tuesday 14 September – 6 October, you will not be able to register to graduate through MySR. More information on how your program completion will be processed and how to register to attend a graduation ceremony in our new Student Management System will be available soon.


September Completion Dates (Event, November 2021)

Below is a list of important dates to have your student record completed and documents produced for postage
Make sure each task is finalised by the relevant deadline as there are no extensions to the deadlines for any reason.
To allow for processing time, deadlines to submit your request(s) and supporting documentation have been provided where applicable.

Unless otherwise stated, all deadlines are by Close of Business (5pm) on the date(s) stated.

ACTIVITY

Deadline by which details are to be FINALISED (and appearing in your MySR)

Registrations to graduate open in My Student Records(opens in a new window).

Saturday, 19 December 2020

Registrations to graduate close in My Student Records (opens in a new window) There is no option for late registration, please do not request regardless of the reason.

Please register early and do not wait until, register in your last session of study prior to completing your award.  If capacity is reached, we will close registrations early and no exceptions for inclusion are available.

5pm - Friday, 28 May - Please register early and do not wait until your student record is complete, register in your last session of study.  If capacity is reached, we will close registrations early with no exceptions for inclusion.

NOW CLOSED - NO LATE REGISTRATIONS PERMITTED

Your student record will be assessed as of 3pm - Wednesday, 7 July 2021 (official results upload).

NOTE: Schools will upload results 3pm - Wednesday, 7 July 2021. Assessment of your student record will be as per results uploaded.  This information will reflect in your results release email – exceptions or extensions are not possible regardless of the reason or who may be to blame.

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3pm - Wednesday, 7 July 2021 (Internal Process, official results upload)

Last day to resolve any enrolment anomalies. change of grades for units studied outside of current session (please allow processing time).

5pm –Wednesday, 30 June 2021

(submit early to ensure finalised)

Last day to resolve Unit/Course Transfers and Course Variations (opens in a new window) of any type (please allow processing time).

5pm –Wednesday, 30 June 2021

(submit early to ensure finalised)

Advanced Standing(opens in a new window) and Cross Institutional Studies -

If you completed cross institutional studies in a previous session (not Autumn 2021), to be assessed for eligibility you must submit your advanced standing form along with certified documentation via eForms and your result must be showing on your student recrord 5pm –Wednesday, 30 June 2021 (you must allow processing time).

Any units being studied in current session (Autumn 2021), you have until Wednesday, 14 July 2021 to submit all certified documentation through eforms.  If you do not have your results by this time we are unable to include you in the September Graduation round.

Completed outside current session 5pm –must be appearing on your record by Wednesday, 30 June 2021 (submit early to ensure finalised and appearing on your record).

(if in Autumn session submit via eforms by Wednesday 14 July 2021)

All outstanding fees, debts and fines must be finalised (allowing processing time) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details.

5pm –Wednesday, 30 June 2021

(submit by early to ensure finalised)

Confirmation of Completion Email will be sent to your student email account only (date may vary slightly and will be updated here).  If your student record was not finalised by this date you will receive a decline email advising you will be moved to a future round.

IMPORTANT: please ensure you check your student email (Including junk/spam/clutter box). If you do not receive an email contact graduations@westernsydney.edu.au immediately.

From 7pm - Wednesday 28 July 2021

Name changes (opens in a new window) must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your ‘Preferred’ Given Name is not your official name) (PLEASE CHECK YOUR ELIGIBILITY EMAIL AS THIS IS THE LAST OPPORTUNITY TO MAKE CHANGES)

IMPORTANT -
Charges will be incurred if not finalised by the deadline.

5pm - Monday, 2 August 2021 - please ensure you check these details thoroughly as you will be required to pay if not actioned by timeline

Last day to advise Testamur/AHEGS details errors (must be received in writing via email graduations@westernsydney.edu.au) (PLEASE CHECK YOUR ELIGIBILITY EMAIL AS THIS IS THE LAST OPPORTUNITY TO MAKE CHANGES)

IMPORTANT:
please ensure you check your specialisations (Key Programs/Majors/Sub Majors)

Charges will be incurred if changes are not finalised by the deadline (changes will not be updated in time for ceremony or production of the graduation book)

Details will be as per your completion confirmation email unless you have emailed us prior to the deadline.

5pm - Monday, 2 August 2021 - please ensure you check these details thoroughly as you will be required to pay if not actioned by timeline

Deferrals - you must provide in writing (graduations@westernsydney.edu.au) by 5pm Monday, 9 August 2021 (no late requests will be actioned regardless how long after the time and date) you will receive a reply advising it has been actioned.Received in writing by 5pm Monday, 9 August 2021 (no late requests will be actioned regardless how long after the time and date)

Payment for documents to be posted – all completion documents are posted regardless if you intend to attend the event in November or not - not documents are handed out during event (attending the event will incur further fees).

OneStop - Western Sydney University Payments -> Graduations -> Official Documents (Graduates and Alumni) Postage charge for documents within Australia is $30 and outside Australia is $55, when you select the relevant option, the amount gets auto populated.

Payment for postage in September needs to be made by 5pm Monday, 9 August 2021. This is made through OneStop

Completion documents will be posted out to all those who have made payment only from Saturday, 11 September 2021 through to Friday, 17 September 2021 – they will not and are not able to be posted earlier, if you have not received by the end of September and made payment by 5pm Monday, 9 August please contact us at that time only.

Electronic Testamur (eTestamur)
To receive your eTestamur after you’ve graduated, you will need to have made payment for your documents to be sent to you. Please ensure to make your OneStop payment using your personal email address as this is where we will send information on how to access your eTestamur. We anticipate to issue your eTestamur by the end of 2021.

From Saturday, 11 September 2021 through to Wednesday, 22 September 2021 – they will not and are not able to be posted earlier, if you have made payment by the advertised deadline and have not received by the end of September - please contact us at that time only.

The Event will be held in November.  No deferrals are permitted once you have received your confirmation of completion and the deferral date as above has passed.  There are many factors taken into consideration when allocating ceremonies, we are unable to take personal preferences into consideration, you will be allocated a ceremony during the advertised dates which is unable to be changed.  There is an additional fee to be paid for attending the event, details will be available as soon as possible.

Event will be held between Monday, 1 November 2021 to Friday, 12 November 2021 - you will be allocated a ceremony, there is no option for selecting date/time.  Fee will be advised as soon as possible.

First Round 2022 Completion Dates (April/May) with Event dates to be confirmed

Below is a list of important dates to have your student record completed and documents produced for postage


Make sure each task is finalised by the relevant deadline as there are no extensions to the deadlines for any reason.
To allow for processing time, deadlines to submit your request(s) and supporting documentation have been provided where applicable.

Unless otherwise stated, all deadlines are by Close of Business (5pm) on the date(s) stated.

ACTIVITY

Deadline by which details are to be FINALISED (and appearing in your MySR)

Registrations for course completion opens in My Student Records(opens in a new window).

Saturday, 29 May 2021

Registrations for course completion and inclusion in the event close in My Student Records (opens in a new window)

Please register early, there is no option for late registration through MySR after this date due to the implementation of a new student system, we are hoping there will be other opportunities to be included in the registration for the first round 2022 which will be advertised here if able to include.

5pm - Monday, 13 September 2021- Please register early - we are moving to a new student record system resulting in early closure.

Your student record will be assessed as of 3pm - Summer Results Release (official results upload).

NOTE: Schools will upload results at 3pm - on the results upload date. Assessment of your student record will be as per results uploaded.  This information will reflect in your results release email – exceptions or extensions are not possible regardless of the reason or who may be to blame.

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3pm - Summer Results Release - date will be updated once confirmed (Internal Process, official results upload)

Last day to resolve any enrolment anomalies. change of grades for units studied outside of current session (please allow processing time).

5pm –Thursday, 27 January 2022

(submit early to ensure finalised)

Last day to resolve Unit/Course Transfers and Course Variations (opens in a new window) of any type (please allow processing time).

5pm –Thursday, 27 January 2022

(submit early to ensure finalised)

Advanced Standing(opens in a new window) and Cross Institutional Studies -

5pm –Thursday, 27 January 2022

Due to the limited processing time, if you are studying cross institutional as a summer unit, we are unable to accommodate unless you have your results and certified documents uploaded by this date. We are unable to extend these dates

All outstanding fees, debts and fines must be finalised (allowing processing time) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details.

5pm –Thursday, 27 January 2022

(submit by early to ensure finalised)

Confirmation of Completion Email will be sent to your student email account only (date may vary slightly and will be updated here).  If your student record was not finalised by the advertised dates above date you will receive a decline email advising you will be moved to a future round.

IMPORTANT: please ensure you check your student email (Including junk/spam/clutter box). If you do not receive an email contact graduations@westernsydney.edu.au immediately.

From 7pm - early / mid March Date to be confirmed once summer results release dates are known

Name changes (opens in a new window) must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your ‘Preferred’ Given Name is not your official name) (PLEASE CHECK YOUR ELIGIBILITY EMAIL AS THIS IS THE LAST OPPORTUNITY TO MAKE CHANGES)

IMPORTANT -
Charges will be incurred if not finalised by the deadline.

5pm -date to be confirmed - please ensure you check these details thoroughly as you will be required to pay if not actioned by timeline

Last day to advise Testamur/AHEGS details errors (must be received in writing via email graduations@westernsydney.edu.au) (PLEASE CHECK YOUR ELIGIBILITY EMAIL AS THIS IS THE LAST OPPORTUNITY TO MAKE CHANGES)

IMPORTANT:
please ensure you check your specialisations (Key Programs/Majors/Sub Majors)

Charges will be incurred if changes are not finalised by the deadline (changes will not be updated in time for ceremony or production of the graduation book)

Details will be as per your completion confirmation email unless you have emailed us prior to the deadline.

5pm - date to be confirmed- please ensure you check these details thoroughly as you will be required to pay if not actioned by timeline

Deferrals - you must provide in writing (graduations@westernsydney.edu.au) by 5pm  date to be confirmed (no late requests will be actioned regardless how long after the time and date) you will receive a reply advising it has been actioned.Received in writing by 5pm date to be confirmed (no late requests will be actioned regardless how long after the time and date)

Payment for documents to be posted – all documents are posted regardless if you intend to attend the event or not - no documents are handed out during the event (attending the event will incur further fees).

OneStop - Western Sydney University Payments -> Graduations -> Official Documents (Graduates and Alumni) Postage charge for documents within Australia is $30 and outside Australia is $55, when you select the relevant option, the amount gets auto populated.

Payment for postage - to receive you documents in the first post out please finalise your payment by 5pm, 4 April 2022.

You can still make payment after this date, it will just result in your documents being posted later and every 2nd week.

Completion documents will be posted out to all those who have made payment from Saturday, 23 April 2022 through to Wednesday, 4 May, 2022 – they will not and are not able to be posted earlier, if you have made payment by the advertised deadline and have not received by the end of May 2022 - please contact us at that time only.

Enquiries in relation to course completion and documents - please email graduations@westernsydney.edu.au

From Saturday, 23 April 2022 through to Wednesday, 4 May, 2022 – they will not and are not able to be posted earlier, if you have made payment by the advertised deadline and have not received by the end of May 2022 - please contact us at that time only.

The Event will be held at a separate time.  No deferrals are permitted once you have received your confirmation of completion and the deferral date as above has passed.  There are many factors taken into consideration when allocating ceremonies, we are unable to take personal preferences into consideration, you will be allocated a ceremony during the advertised dates which is unable to be changed.  There is an additional fee to be paid for attending the event, details will be available as soon as possible.

Enquiries in relation to the event - please email studentcentral@westernsydney.edu.au

Event information will be provided as soon as possible - you will be allocated a ceremony, there is no option for selecting date/time.  Fee will be advised as soon as possible.

Reasons for being declined for graduation

Any activity that results in a delay to your final results (leads to an automatic decline for graduation). Such activities include (but are not limited to)

  • Sitting a deferred exam
  • Sitting a supplementary exam
  • Submitting an additional assessment
  • Submitting documentation for special consideration
  • Misconduct hearings (regardless of final outcome)
  • Your results are not finalised by the advertised timelines
  • You are currently enrolled
  • You have outstanding grades
  • Professional placement / Industrial Experience processing/ Industry Based Learning / grades are not complete
  • You have advanced standing or course transfer details still pending
  • Cross Institutional details are not finalised
  • Your post census miscellaneous unit is not finalised and transferred by the advertised timelines
  • You were given an extension to submit work and results not finalised by advertised timelines
  • You have not met course requirements by the advertised timelines
  • Cross Institutional study results are post our advertised timelines, unfortunately we are unable to extend our timelines
  • Delays in processing marks
  • Change of Grade no processed by advertised timeline
  • Course variation not finalised on student record
  • Enrolment issues not finalised

Other reasons

  • Submitted documentation for a review of grade (If you are applying for a Review of Grade and have a pass mark making you eligible to graduate, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced – if it is able to be changed)
  • Outstanding financial debts to the University (library fines, study fees, encumbrance of any type)
  • Misconduct outcome not finalised by advertised timelines
  • Anything outstanding on your student record as of results upload and advertised timelines regardless of the delay or reason, we are unable to extend timelines.