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Student ID cards

Important Covid-19 update- Student ID Cards

Due to the current stay-at-home orders we are unable to issue new or replacement Student ID cards. When normal operations recommence on campus, you will be able to apply for a Western Student ID online and it will be posted to the postal address recorded in MySR.

How do I get my student ID card?

New commencing students

If you need a brand new Student ID Card, you can apply online in a three step process shown below to allow us to issue your card. Please ensure your Postal Address recorded in MySR is correct as we will be posting your card.

Step 1 Apply Online. Step 2 we print your card. Step 3 receive your card in the post

To start your application, please click on the button below:

Online ID Request button

Please see below for suitable identity documentation and photo guidelines.

Continuing Students

To request a Replacement ID Card, please click the button below to start your application. You will need to attach one copy of Photo ID (see List A below) so we can verify your identity, then we will post your card to the postal address recorded in MySR.

replacement student id form

Expired Cards

If your student card has expired or is expiring within 30 days, you can request a free replacement online or in person.

Lost or Stolen Cards

If your student card is lost or stolen you can request a Replacement ID Card. If your card was not near expiry, a $26 replacement fee applies before it can be issued. Payment for a Replacement ID Card can be made online at Onestop.

If you have any questions please do not hesitate to contact Student Central on 1300 668 370 (Monday – Friday, 9am-5pm) or

List of Acceptable Supporting Documentation for ID Card Requests

When applying for a brand new ID card, you must supply two documents. One from List A, and one from List B.

When applying for a replacement ID card, you must supply one document from List A.

List A – Primary Documents
(must contain name, photo, and date of birth)
List B – Secondary Documents
(must contain name)
PassportBirth Certificate
Driver's Licence (issued by an Australian State or Territory)Citizenship Certificate
Photo Card (issued by an Australian State or Territory)Medicare Card

School, TAFE, or Tertiary ID (from an Australian institution)

Identification card issued by the Australian or State Government
as evidence of a person's entitlement to a financial benefit
 A current plastic credit card or account card issued by a bank,
credit union, AMEX, or Diners Club showing your name and signature
 An account statement or letter up to 12 months old
(issued by a bank, credit union, AMEX, or Diners Club) as long as it is
on the institution's letterhead and includes full name and the
account number or type
 Evidence of enrolment at an Australian secondary school,
TAFE, or university up to 12 months old. It must be on the
institution's letterhead.

Student ID photo guidelines

Here are a few guidelines to ensure we approve your photo when applying online:

  • Plain, light-coloured background
  • Head centred with a clear gap around the sides of the head, including hair
  • Head straight to camera, eyes open, face not tilted to any other direction
  • Eyes must show clearly through glasses - no reflections
  • Must be a recent photo, no less than six months old
  • Religious head coverings are acceptable, provided they do not cover your face

Photo examples



Why do I need a student ID card?

  • Identification at Western Sydney campuses
    If a University staff member asks to see your card you must present it.
  • Identification at exams
    You must take your card to all exams.
  • Accessing the University Library
    Present your card when borrowing and if requested by staff when using Library facilities.
  • Printing and photocopying
    Use your student card for all your printing and photocopying.
  • Accessing secure areas (if required)  Student cards enable access to approved secure areas of the University (if required), such as 24-hour computer labs.
  • Identification on Placement Students attending placement must carry their Student ID at all times and display when/where required.
  • Identification at NSW Health Compliance Students must present their Student ID at NSW Health compliance appointments.

Student ID card privacy statement

To enable the University to issue your student card, you are required to provide personal information including your name, student identification number, email address and a photograph of yourself. The University collects, stores, uses and discloses personal information in accordance with the Privacy and Personal Information Protection Act 1998 (NSW), as detailed in the University's Privacy Policy and Privacy Management Plan.

The University staff involved in authenticating your identity and issuing your card, as well as those people responsible for auditing, monitoring and maintenance of the database, will have access to the information you provide.

The information you provide as part of the issue of your student card will be stored in a secure database. It remains confidential at all times and will be destroyed securely. Please note that the photograph you provide will be destroyed within 90 days of the upload.

The provision of the information is voluntary. However, if you don’t provide any updated contact information the University may be unable to provide you with a student card through this online portal and you’ll need to make enquires with Student Central about alternatives available to you. The University relies on the accuracy of the information provided by you and is not responsible or liable for any errors arising out of inaccurate information provided by you.

To find out more about privacy and your rights to your personal information at the University, please visit

Related links

Need more information?

For more information please contact the Student Infoline on 1300 668 370 (Monday – Friday, 9am-5pm) or