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2024 SSAF proposals are now closed

Tips for completing the SSAF funding proposal online form

SSAF proposal overview

This is your opportunity to get people interested in your proposal. You should attempt to include the following details:

  • The background – What motivated you to develop this application? What examples can you provide? What 'need' will be addressed by approving this proposal? How have you identified this 'need'?
  • The proposal – Briefly outline what you want to achieve. Include the best time of year to schedule your project and reasons for these dates.
  • The benefits – What do you see as the positive outcomes of the project? Do you have any evidence to support your conclusions? Are there other universities or areas of Western Sydney University that are benefiting from similar projects? How will your project/proposal positively impact students and will this impact be short term, long term or both?

Make sure your points are easy to understand, explain technical jargon and make your writing clear and concise.

Allowable services and amenities

There are nineteen (19) service and amenity categories that the Commonwealth Government has agreed SSAF funds can be spent on. Select the category that most applies to your proposal. If your proposal doesn't apply to a category, it will not be considered.

For a full list of the service and amenities that SSAF funds can be used towards, please visit the allowable uses of SSAF webpage.

How your proposal applies to the service or amenity and its benefit

The University will report on expended SSAF funds, so it is important that you justify how your proposal applies to the acceptable uses of SSAF funds and how it will benefit students. You can also reference the Western Sydney University strategic directions.

The intended outcomes of the proposal?

What do you hope to achieve if your proposal is approved? What are the goals? Are they measurable, attainable and timely? How many students will benefit?

Your goals should reference the assessment criteria, how your proposal is:

  • Based on evidence, good practice elsewhere (like at other universities or in the sector) and Western Sydney University strategic directions
  • Considerate of a fair spread of services and facilities on each campus, taking into account current services, quality and numbers of students or types of students needing that service
  • Based on the principle of the most good for the most number of students.

Evidence to show the project was successful?

If you are a student and your proposal is successful, it will be assigned to the relevant unit of the University to complete. At this point evaluation strategies will be discussed; therefore, this question is not included in the student funding proposal.

If you are a staff member, you will need to consider evaluation strategies for your proposal. If your proposal is successful, you will be required to provide progress reports based around these evaluation strategies.

In your reporting you will need to be able to demonstrate:

  • how many students have been positively affected by the introduction of the project
  • how have these students benefited?
  • what the outcome was, how have behaviours changed?

Evidence to support your application for funding?

Do you have evidence that your proposal addresses a 'need' at Western Sydney University? Have other universities or institutions successfully implemented a service or project similar to the one you are proposing? Do you have evidence of this?

The expected financial costs and benefits of the proposal

If you are a student you are not expected to evaluate the costs associated with your proposal; therefore, this question is not included in the student funding proposal form. The SRC will complete this section when they evaluate your application.

If you are a staff member you will need to provide the expected financial costs of your proposal. If the project/program is supported, you will be asked to provide further information.

Any potential risks for the University in undertaking this proposal?

If you are a student you are not expected to evaluate potential risks associated with your proposal; therefore, this question is not included in the student funding proposal.

If you are a staff member you will need to consider the risks and identify risk mitigation strategies.

SSAF funding proposal FAQ's

Why is the staff proposal different to the student proposal?

The student proposal is designed to give students an opportunity to put forward their ideas in a simple, time efficient manner.

A higher level of detail is expected from a staff proposal including identification of risks, a deeper understanding of financial requirements and a clearer understanding of positive outcomes for students.

How will the funding proposals be assessed?

Proposals will be assessed on:

Who will assess my proposal?

Staff proposals will need to be endorsed by the nominated Executive sponsor before being evaluated.

The SSAF Advisory Group will consider student and staff proposals.

The Senior Executive Group will determine funding allocation.

How will I find out the outcome of my proposal?

The Office of Student and University Planning will notify proposers regarding the outcome of their bids once the evaluation process is complete.

I am a student; if my proposal is successful will I have to complete the project?

No, if your proposal is successful the relevant Western Sydney University unit will be given the project to complete.